So You Hired A New Employee: Payroll Edition Feb 23rd 2015 Human Resources Articles Payroll Articles Taking Care of New Hires Doesn't Have to be Difficult New hires come with new paperwork, but it doesn’t have to be that hard if you’re prepared. Try to take care of the red tape as soon as possible using these steps and it should be smooth sailing! For additional help, make sure you give us a call here at Advantage Personnel Resources. Step 1: I-9 Make sure that your new hire is eligible to work in the US by having them fill out an I-9 form. Obtain the required documents from the employee and make sure they are valid using the instructions on the form. When you’re done, make sure that you keep the form in a safe place for record keeping purposes. Step 2: W-4 Your payroll system will need the employee’s number of withholding allowances to properly calculate income taxes. Filling out a W-4 form will give you all the information that you need, and be sure to safely store the form for your records when you’re done. While collecting the W-4 from a new employee is easy, paying them accurately and on time isn't. Good thing APR is here to help! Step 3: Employee Benefits and Perks Offering benefits to employees is a great way to boost retention and save tax dollars. If you provide benefits such as medical insurance, retirement plans, life insurance, paid vacations or gym stipends, make sure that you enroll your new employee with your benefit provider. Step 4: Workers’ Compensation The law requires you to add your employees to your workers’ compensation insurance plan, so don’t forget this important step! Insurance will protect your company from being liable in case of an injury caused on the job.